For this policy, “biometric data” may include a person’s physiological characteristics that can be used individually or in combination with each other or with other identifying data to establish a person’s identity. Examples of biometric data include, but are not limited to, images of the iris, retina, fingerprints, face, hand, palm, vein patterns, and voice recordings, from which a template of identification, such as a face print, detail template, or voice print.

Additionally, employees of Payroll Voice Clients using Payroll Voice . Time recording devices can provide an iris, fingerprint, or face scan as part of the time recording process, which technology converts into an encrypted mathematical algorithm. or template. These templates are sometimes referred to as “biometric data.” For this policy, Payroll Voice . Includes, in a broader sense, within the term “biometric data,” the templates created in the time registration process and even in cases where it is not required to, PAYROLL VOICE. Complies with all laws related to the use of biometrics. Some details about biometric data:

Biometric collection

Employee biometric data is collected by employers using PAYROLL VOICE ‘s time recording technology.

Some laws require employers to provide employees with notice of using biometric data in the time stamp and obtaining the employee’s consent.

PAYROLL VOICE. Time-keeping devices feature “notice and consent” screens that employers can use to give notice and obtain consent during the enrollment process. Employers can choose to obtain employee consent through other media. Newer Payroll Voice . Time-keeping devices require the use of PAYROLL VOICE. Notice and consent screens.

Suppose a client’s employee uses biometric data to record time, PAYROLL VOICE. I will assume that one or more of the above notice and consent processes are being followed at the client’s workplace.

The default behavior is to publish shared printers in Active Directory automatically. Some applications allow smartphone use, and this device collects biometric data for access to the application. The consent process is part of the smartphone and is controlled by the user/employee. Using smartphones, the employer can provide the geolocation information to ensure that employees are at their appropriate work location.

Transmission and storage of data

Upon collection at the employer’s job site, the resulting templates are stored on the time recording device and transmitted for storage in a database hosted by either the client, PAYROLL VOICE., Or an external hosting web service.

PAYROLL VOICE . Requires that reasonable care be taken to transmit biometric data for storage in a database hosted by PAYROLL VOICE. Or a third party.

PAYROLL VOICE. Provides secure transmission and storage of biometric data, procedures that follow reasonable standards of care within the Payroll Voice industry, and equal to the way other confidential information is transmitted and stored.

PAYROLL VOICE. Do not sell, rent, trade, or in any way profit from biometric data.

PAYROLL VOICE. Collects latitude and longitude coordinates from the device as part of the time recording process when geolocation services are enabled.

Biometric destruction

Biometric templates are and remain the property of the client/employer, who is responsible for their destruction when they are no longer necessary or within one (1) year from the employer’s last contact with an employee, whichever occurs first.

When your clients tell you to destroy the biometric templates, PAYROLL VOICE , I will immediately comply with that request.

PAYROLL VOICE. Will destroy the biometric templates of former clients or inactive clients that do not destroy said data in a reasonable period after the last interaction of PAYROLL VOICE. With the client.

How Global Non-Personally Identifiable Information Is Used

We may collect general, non-personal statistical information about our site’s users and our services to determine our site’s use and available information about our customers.

How cookies are used

A “cookie” is a piece of information that our site can provide to your browser while you are on our site. The information stored in a cookie is used for the user’s convenience, such as reducing repetitive messages, tracking the auxiliary tool versions, and retaining the user’s display preferences. If a user rejects the cookie, they will be able to navigate the site, but they will not use our online application.

PAYROLL VOICE. May use third-party service providers to use cookies, web beacons, and similar technologies intended to collect, transmit, or receive information from our website and other sites on the Internet and use it to provide targeted advertising and measurement services. You can choose to opt-out of this information tracking using a web browser that supports “Do Not Track” functionality or choose to manually exit through sites such as the Digital Advertising Alliance Consumer Choice Page. (http://www.aboutads.info/choices)

Children under the age of 13

Our Website is not intended for children under 13 years of age. We do not knowingly collect or solicit personal information from anyone under the legal drinking age. Typically, the employee/guardian provides all dependent information necessary for enrollment in benefits and is kept secure, as indicated in this statement.

Third parties with whom the information may be shared

The data is transferred to facilitate the Services necessary to manage the duties related to your account correctly and efficiently. We can share information with:

Government agencies to comply with legal, reporting, and regulatory requirements.

Lawyers, accountants, and auditors.

Credit reporting agencies provide vendor references on behalf of the client.

Our employees, affiliated companies, subsidiaries, agents, and third-party service providers perform services related to your account, offer additional Services, perform analysis to determine qualifications to receive future benefits, or collect amounts due.

Banking entities and brokerage agencies to complete payroll processing and securities transactions.

Credit agencies and similar organizations, security agencies, or government officials. We reserve the right to disclose the information if required to do so by law or if, in our business judgment, such disclosure is reasonably necessary to comply with legal process, fraud investigation, audit, or examination.

How to access and correct your information 

You must keep your information accurate and up to date. You can review or correct your account information by contacting a customer service representative. If you have an account on the site, you can make changes to the site’s information after logging into the area from your PC or wireless device using the online tools. Please note that some information changes may be made by or through your employer.

Security Center

For information on our commitment to protecting our customers’ information’s security and integrity, see the Security Center. 

Changes to this privacy statement

This statement may be revised from time to time due to legislative changes, changes in technology or our privacy practices, or new uses of customer information not previously disclosed in this Statement. Revisions are effective upon posting, and your continued use of this Site will indicate your acceptance of such changes. Please check this Statement regularly.

If you have any comments, concerns, or questions about this Privacy Statement, please contact your service provider.

Last update: November 1, 2020